Meeting Costs: The Price Tag Nobody Sees
Meetings feel free because no invoice arrives, but attendee time has a real cost. Pricing a meeting makes it easier to shorten it or skip it.
What is the Meeting Cost Calculator?
Enter how many people attend, their average hourly cost, and the meeting length, and the tool gives the total cost of the time spent. This is an estimate from the figures you enter, useful for deciding whether a meeting earns its time.
How to use it
- Enter the number of attendees.
- Enter average hourly cost and meeting length.
- Click Calculate Meeting Cost.
Worked example
With 8 attendees at 40 per hour for 60 minutes, the meeting costs 320.
Should I use salary or loaded cost?
Loaded cost, including benefits and overheads, is fairer, since that is what the time truly costs the business.
Frequently asked questions
How do I cut meeting cost?
Cut attendees, cut minutes, or replace a status meeting with a short written update.
Does preparation time count?
Add it if it is significant. This tool prices the meeting itself; preparation is an extra cost on top.